Compliance

Van-Vert operates within the regulatory frameworks of every aviation authority we support. Our platform is designed to meet the procedural and documentary requirements set by EASA, FAA, UK CAA, Transport Canada (TCCA), GCAA and DGCA for pilot license validation and conversion.

We maintain current knowledge of each authority's Acceptable Means of Compliance (AMC) and Advisory Circulars, and update our document checklists and workflows whenever requirements change.

As a company registered in the European Union, Vanguard Aviation Academy is fully subject to the General Data Protection Regulation. We process personal data under Article 6(1)(b) — performance of a contract — and Article 6(1)(f) — legitimate interests in platform security.

Our Data Protection Officer reviews all processing activities and conducts annual Data Protection Impact Assessments. Sub-processors are bound by Data Processing Agreements that mirror our obligations under GDPR.

We work directly with authority licensing desks to ensure that document packs submitted through Van-Vert meet the exact format, certification and translation requirements. This isn't a legal partnership — it's an operational one: we know what they accept because we've submitted hundreds of successful applications.

When an authority updates its requirements, we push those changes to affected checklists within 48 hours.

Van-Vert is audited annually against the SOC 2 Type II trust service criteria for Security, Availability and Confidentiality. Our most recent audit was completed in March 2026 with zero exceptions.

Audit reports are available under NDA to enterprise customers on the Academy plan. Contact compliance@vanvert.co to request a copy.

Application data (documents, status history, reviewer feedback) is retained for the duration required by the issuing authority — typically 7 years for issued licenses. You can request a full data export at any time from your profile settings.

Account data is deleted within 30 days of account closure. Documents already submitted to an authority are subject to that authority's own retention policies, which we do not control.

If you believe Van-Vert is not meeting a regulatory obligation, or if you want to report a data handling concern, write to compliance@vanvert.co. We investigate every report and respond within 10 business days.

For aviation safety concerns, contact the relevant national authority directly — Van-Vert does not operate aircraft or issue licenses.